2009
NACSW Convention Exhibit Agreement
Please return with full payment of fees by October
5, 2009.
Please make a copy for your files.
Exhibits:
Name of Exhibitor ________________________________________________________________________________________
Contact Person ____________________________________________ Position Title __________________________________
Address _________________________________________________________________________________________________
Phone ______________________ Fax ______________________ Email ____________________________________________
Exhibit Space Request (Check
One):
____ For-profit ($350)
____ Non-profit ($300)
*Exhibitors requiring electricity should contact the hotel for
price information and reservations
Payment for Exhibit Booth:
Check enclosed ______ (Make checks payable to: NACSW)
Credit Card Information: __ Visa __ Mastercard
__ American Express ___
Cardholder
Name ______________________________________________________________________
Credit
Card # _________________________________________________
Exp.Date _______/________
Billing
address, if different than address provided above: ____________________________________
______________________________________________________________________________________
FULL PAYMENT FOR
EXHIBIT SPACE MUST BE RECEIVED BY October 5, 2009.
Mail: NACSW,
Terms and Rules:
Exhibitor Registration: Each exhibitor must check in
with the 2009 Convention registration desk prior to setup. Each exhibitor will
receive a badge allowing one complimentary registration to the convention
(including workshops and Saturday evening banquet). Any additional exhibitor
representatives will receive a name badge allowing complimentary attendance to
plenary sessions only. It is the responsibility of the exhibitor to alert NACSW
of any additional representatives that will be attending plenary sessions.
Convention registration will be given to the contact person listed on this
form, unless other arrangements are made with the NACSW office.
Sales Tax: Exhibitors who plan to offer items for sale must contact the
Indiana State Controllers Office to determine the need to register and/or pay
sales tax. Fulfilling state tax laws is the sole responsibility of the
exhibitor.
Exhibit Staffing: Exhibits are to be staffed during the majority of open exhibit hall
hours.
Electricity/Electronic
Equipment: Arrangements must be made
with the hotel for use of equipment requiring electrical hookups. The cost of
electricity is the responsibility of the exhibitor. Loss, damage, or power
surge is the exhibitors responsibility.
Copyright Fees: The exhibitor is solely responsible for securing any approvals
and paying applicable copyright fees.
Security: The exhibit area will be closed overnight and at some
designated times. Exhibitors need to secure valuable items when space is not
staffed.
Exhibitor Shipments: Exhibitors are encouraged to transport supplies to the hotel,
as space for shipping is limited. Exhibitors wanting to ship materials must
make arrangements with the hotel for shipping and storage. NACSW will not be responsible
for delivery or storage of shipments.
Cancellation: Any request for cancellation and refund must be made in writing
to NACSW no later than October 9, 2009. NACSW will refund money paid, minus a
$25 service charge, after the conference is over. An exhibitor will forfeit all
money paid if a cancellation is requested after October 9, 2009.
If
exhibitor space is not set up by the announced opening time on the first full
Convention day (Friday, October 30, 2009), NACSW reserves the right to use or reassign
that space. Set-up may begin on Thursday, October 29, 2009, at 12:00pm.